Special Events Associate
Reports to:
Senior Vice President, Events and Outreach
Staff reporting to this position:
None
Department:
Communications
Position classification:
Exempt, full time; Union - Level 3
Compensation range:
$58,000—$66,700 per annum
Work site:
On-site (Washington, D.C., office)
Summary
American Progress’ Events team is seeking a Special Events Associate to plan and execute events, coordinate between departments internally and externally, maintain event calendars, and perform other duties related to organizing and hosting small- and large-scale events.
Responsibilities:
- Assist with the planning and execution of small- and medium-scale events and assist with larger events for a portfolio of policy teams of varying size, which they manage.
- Serve as primary liaison between the Events team and college and university policy departments and student group liaisons.
- Coordinate interdepartmentally with American Progress staff, vendors, and the public.
- Coordinate catering, equipment, technical, security, and logistical needs for events.
- Write and prepare web-based event invitations and other work-related correspondence.
- Maintain American Progress’ events calendar.
- Prepare and process invoices and financial records, coordinating event budget records and projections.
- Serve as the primary HR contact for trainings, leading new-hire orientations and intern trainings on events procedures while maintaining up-to-date training materials.
- Perform other duties as assigned.
Requirements and qualifications:
- Bachelor’s degree or equivalent experience; two to three years of event planning experience preferred.
- Superb oral and written communications skills.
- Ability to work under pressure and tight deadlines and beyond normal business hours.
- Attention to detail with excellent organizational and time-management skills are a must.
- Ability to handle media interaction and travel for the position when necessary.
- Capability of handling audio, video, lighting, and live-streaming technologies preferred.
- Basic understanding of and ability to use Adobe Dreamweaver, Adobe Photoshop, HTML, Microsoft Word, Microsoft Excel, and content management systems.
- Nonprofit, political advance, and experience working with 501(c)(3) and 501(c)(4) organizations a plus.
- Commitment to American Progress’ mission and goals.
American Progress offers a full and competitive benefits package. Candidates from diverse backgrounds are strongly encouraged to apply.
Apply Now
This announcement will remain posted until the position is filled. No phone calls, please.
Please note that only those individuals whose qualifications match the current needs of this position will be considered applicants and will receive responses from American Progress.
This is not a remote position.
Thank you for your interest in American Progress.
Additional information
American Progress operates two separate nonprofit organizations to maximize the progressive agenda: the Center for American Progress and the Center for American Progress Action Fund. This job posting refers collectively to the two organizations under the name “American Progress.” The Center for American Progress is a nonpartisan 501(c)(3) tax-exempt research and educational institute. It undertakes research, public education and a limited amount of lobbying. The Center for American Progress Action Fund is a nonpartisan 501(c)(4) tax-exempt organization dedicated to achieving progress through action. It works to transform progressive ideas into policy through rapid-response communications, legislative action, grassroots organizing, political advocacy, and partnerships with other progressive leaders. The organizations share office space and employees.
American Progress is dedicated to promoting diversity, equity, and inclusion. Diversity is more than a commitment at American Progress—it is the foundation of what we do. American Progress recruits, employs, trains, compensates, and promotes regardless of race, religion, sex, national origin, ethnicity, age, disability, political affiliation, sexual orientation, gender identity, color, marital status, veteran status, medical condition, and all the other characteristics that make us unique.
For more information on the Center for American Progress, please go to www.americanprogress.org. For more information on the Center for American Progress Action Fund, please go to www.americanprogressaction.org.