Special Assistant, National Security International Policy

  • Reports to: Vice President for National Security and International Policy
  • Staff reporting to this position: None
  • Department: National Security and International Policy
  • Position classification: Exempt, full time

Summary

American Progress has an immediate opening for a Special Assistant to the National Security and International Policy team. The Special Assistant will support the team’s Vice President and Managing Director, as well as the entire National Security and International Policy team. This position involves managing the day-to-day operations of the team, coordinating meetings and events, scheduling, research support, and managing important communications among and on behalf of senior staff. The right candidate will be highly organized, detail-oriented, and responsible, as well as able to multitask while delivering high-quality support to the team.

Responsibilities:

  • Provide administrative support to the Vice President and Managing Director for National Security and International Policy, including scheduling, booking travel, greeting guests, and performing other tasks as needed.
  • Assist the National Security and International Policy team in all aspects of its work, including coordinating projects, drafting preparatory and research memos, answering phones, greeting guests, and handling meeting logistics.
  • Compile, draft, and format monthly reports on the status of the team’s activities and their impact.
  • Assist in coordinating outreach strategies for the release of American Progress’ products and public events.
  • Process and submit the team’s financial authorization forms, travel authorization forms, and check requests.
  • Schedule and organize meeting space for interdepartmental and intradepartmental meetings.
  • Maintain the team’s products and events calendar and manage regular team meetings.
  • Keep American Progress staff updated on news and events related to national security and foreign policy and respond to requests for information from staff.
  • Perform other duties as assigned, including assisting other members of the National Security and International Policy team.

Requirements and qualifications:

  • Bachelor’s degree.
  • Prior work experience; summer jobs, internships, or part-time work may be sufficient.
  • Excellent interpersonal skills and both oral and written communication skills.
  • Knowledge of the Washington, D.C., and national political and media landscape is preferred.
  • Superb research and writing ability.
  • Ability to be a self-starter who takes initiative and seeks direction as needed.
  • Ability to plan ahead, set priorities, and multitask.
  • Willingness to take independent ownership and initiative in relation to the team’s overall administrative organization.
  • Proficiency in Microsoft Word, Excel, and Outlook.
  • Proven ability to work in a fast-paced environment, both independently and as part of a team.
  • Experience working with 501(c)(3) and 501(c)(4) organizations is a plus.
  • Knowledge of Salesforce is a plus.
  • Commitment to American Progress’ mission and goals.

This position is part of a bargaining unit represented by IFPTE Local 70.

To Apply

Please follow the link below to the online application. When completing the application, be sure to combine your cover letter and resume/CV into one Word or PDF file and upload this combined document. The system does not allow for multiple files.

This announcement will remain posted until the position is filled. No phone calls, please.
Please note that only those individuals whose qualifications match the current needs of this position will be considered applicants and will receive responses from American Progress.
Thank you for your interest in American Progress.

Additional information

American Progress operates two separate nonprofit organizations to maximize the progressive agenda: the Center for American Progress and the Center for American Progress Action Fund. This job posting refers collectively to the two organizations under the name “American Progress.” The Center for American Progress is a nonpartisan 501(c)(3) tax-exempt research and educational institute. It undertakes research, public education and a limited amount of lobbying. The Center for American Progress Action Fund is a nonpartisan 501(c)(4) tax-exempt organization dedicated to achieving progress through action. It works to transform progressive ideas into policy through rapid-response communications, legislative action, grassroots organizing, political advocacy, and partnerships with other progressive leaders. The organizations share office space and employees.

For more information on the Center for American Progress, please go to www.americanprogress.org. For more information on the Center for American Progress Action Fund, please go to www.americanprogressaction.org.